The short answer
For a landscaping job, put the design, the materials and the waste removal in writing, and say how weather delays and ground surprises are handled. Get it signed before you order the paving.
What to agree before the job
- What you're doing: the area, the design or sketch, and the materials (paving type, fencing, plants)
- Who supplies the materials, and whether a deposit covers them
- Waste removal and skips, and whether that's in the price
- Ground surprises: roots, rubble, buried services or poor drainage, and how extra work is priced
- Weather delays and how the start date can move
- Access to the garden, water and power
- Any aftercare or plant guarantee you offer, and its conditions
Which AgreeVia documents fit
- Quote: price the job up item by item, with VAT worked out. Your customer signs to accept it, and one tap turns it into an invoice later
- Domestic Job Quote: full job terms for work at someone's home: deposit, materials, changes and an optional workmanship guarantee, with the customer's 14-day right to cancel and the cancellation form. Free
- Commercial Job Quote: the same for a business customer such as a shop, office or letting agent, including the payment and adjudication terms the Construction Act 1996 requires for building work. Free
- Deposit invoice: ask for a percentage up front, and get it confirmed with a signature before you start
- Invoice: bill the finished job, with the VAT worked out to the penny and your bank details on it
How it works
- Fill it in on your phoneAnswer a few plain questions, or type the items into a quote. You see a preview before anything is created.
- Add who signsPick them from your contacts, or type their email address and AgreeVia sends them a link.
- They sign without an accountThey open it in their browser, read it and sign with a finger. No app to install.
- Everyone keeps a copyThe signed PDF goes to everyone. Every view and signature is in a tamper-evident audit trail you can check at agreevia.co.uk/verify.
Proof, if there's a dispute
Every view and signature is recorded with a time stamp in a tamper-evident audit trail. If someone remembers the deal differently, you have the signed document, a record of when they opened and signed it, and an evidence package you can generate. AgreeVia doesn't give legal advice, and it doesn't take payments: your bank details go on the invoice and your customer pays you directly.
FAQs for gardeners and landscapers
Can I use AgreeVia for regular garden maintenance?
Yes. Send a Quote setting out the visits and the price, and your customer signs to accept it. Invoice each month or each visit with the Invoice.
What if the job runs into the 14-day cancellation period?
The Domestic Job Quote includes the customer's 14-day right to cancel. If they want you to start sooner, they tick a box to ask for that when they sign, and the request is printed on the signed PDF.
Does my customer need to download anything?
No. They get a link, open it in their phone or computer's browser, and sign. They don't need an account or the app, and they get the signed PDF by email.
Is an electronic signature legally valid in the UK?
For everyday business documents like quotes, job agreements and invoices, yes, as long as the person meant to sign. Some documents, such as wills and some deeds, have stricter rules. See Are electronic signatures legal in the UK?
Try it on your next job
Free for 3 documents a month, no card needed. Already have an account? Sign in. AgreeVia works in your browser and is live on Google Play. Coming soon to the App Store.