The short answer
Whether it's a weekly clean or an end-of-tenancy job, agree what's cleaned, how often, what it costs, and how much notice either side gives to cancel. A signed quote stops the scope creeping one extra room at a time.
What to agree before the job
- What's included: rooms, tasks, and extras such as ovens, windows or carpets
- How often you visit and how long each visit is
- Who supplies products and equipment
- Keys, alarm codes and access, and how you keep them safe
- Breakages and damage: what happens and how it's reported
- Cancellation notice for a single visit and for ending regular cleaning
- Price per visit or per month, and when you're paid
Which AgreeVia documents fit
- Quote: price the job up item by item, with VAT worked out. Your customer signs to accept it, and one tap turns it into an invoice later
- Domestic Job Quote: full job terms for work at someone's home: deposit, materials, changes and an optional workmanship guarantee, with the customer's 14-day right to cancel and the cancellation form. Free
- Commercial Job Quote: the same for a business customer such as a shop, office or letting agent, including the payment and adjudication terms the Construction Act 1996 requires for building work. Free
- Invoice: bill the finished job, with the VAT worked out to the penny and your bank details on it
How it works
- Fill it in on your phoneAnswer a few plain questions, or type the items into a quote. You see a preview before anything is created.
- Add who signsPick them from your contacts, or type their email address and AgreeVia sends them a link.
- They sign without an accountThey open it in their browser, read it and sign with a finger. No app to install.
- Everyone keeps a copyThe signed PDF goes to everyone. Every view and signature is in a tamper-evident audit trail you can check at agreevia.co.uk/verify.
Proof, if there's a dispute
Every view and signature is recorded with a time stamp in a tamper-evident audit trail. If someone remembers the deal differently, you have the signed document, a record of when they opened and signed it, and an evidence package you can generate. AgreeVia doesn't give legal advice, and it doesn't take payments: your bank details go on the invoice and your customer pays you directly.
FAQs for cleaners
I clean for a letting agent. Which template?
The Commercial Job Quote, because your customer is a business. Use the Domestic Job Quote for homeowners and tenants.
Can I send the same terms to every new customer?
Yes: fill in a Quote or template for each customer in a couple of minutes. Saved business details fill in your name and address, and your bank details on invoices.
Does my customer need to download anything?
No. They get a link, open it in their phone or computer's browser, and sign. They don't need an account or the app, and they get the signed PDF by email.
Is an electronic signature legally valid in the UK?
For everyday business documents like quotes, job agreements and invoices, yes, as long as the person meant to sign. Some documents, such as wills and some deeds, have stricter rules. See Are electronic signatures legal in the UK?
Try it on your next job
Free for 3 documents a month, no card needed. Already have an account? Sign in. AgreeVia works in your browser and is live on Google Play. Coming soon to the App Store.
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