The short answer
A chauffeur booking should list every journey with times and addresses, the vehicle, how much free waiting time is included and what extra time costs, plus the deposit, the balance and the cancellation terms. Get it signed when the deposit is paid.
What to agree before the job
- Each journey: pick-up and drop-off addresses, times and the route if it matters
- The vehicle, and what happens if it's unavailable on the day
- Maximum number of passengers
- Free waiting time and the charge for extra time
- Wedding extras such as ribbons and flowers, or airport terms such as flight delays
- Deposit, balance and when it's due
- Cancellation by the client and by you
Which AgreeVia documents fit
- Chauffeur & Wedding Car Hire Agreement: each journey, the vehicle, waiting time, the deposit and balance, and cancellation. Wedding and airport bookings get their own terms. Pro
- Deposit invoice: ask for a percentage up front, and get it confirmed with a signature before you start
- Invoice: bill the finished job, with the VAT worked out to the penny and your bank details on it
How it works
- Fill it in on your phoneAnswer a few plain questions, or type the items into a quote. You see a preview before anything is created.
- Add who signsPick them from your contacts, or type their email address and AgreeVia sends them a link.
- They sign without an accountThey open it in their browser, read it and sign with a finger. No app to install.
- Everyone keeps a copyThe signed PDF goes to everyone. Every view and signature is in a tamper-evident audit trail you can check at agreevia.co.uk/verify.
Proof, if there's a dispute
Every view and signature is recorded with a time stamp in a tamper-evident audit trail. If someone remembers the deal differently, you have the signed document, a record of when they opened and signed it, and an evidence package you can generate. AgreeVia doesn't give legal advice, and it doesn't take payments: your bank details go on the invoice and your customer pays you directly.
FAQs for wedding car and chauffeur operators
Does it handle airport transfers too?
Yes. Pick the type of booking (wedding, airport transfer or another journey) and the agreement shows only the terms that apply to it.
Do I have to type my private hire licence number every time?
No. The template remembers your licence number and the authority that issued it after the first time.
Does my customer need to download anything?
No. They get a link, open it in their phone or computer's browser, and sign. They don't need an account or the app, and they get the signed PDF by email.
Is an electronic signature legally valid in the UK?
For everyday business documents like quotes, job agreements and invoices, yes, as long as the person meant to sign. Some documents, such as wills and some deeds, have stricter rules. See Are electronic signatures legal in the UK?
Try it on your next job
Free for 3 documents a month, no card needed. Already have an account? Sign in. AgreeVia works in your browser and is live on Google Play. Coming soon to the App Store.